March 5, 2013 Board Meeting
Call To Order (Chair - 6:30 p.m.) Flag Salute (Spencer Sobczak & Sarasota High School Color Guard) Special Presentations/Moments of Pride1. SPECIAL PRESENTATIONS/MOMENTS OF PRIDEDescription N/A
Recommendation N/A
Superintendent's Report2. SUPERINTENDENT'S REPORTDescription
Imagine School at North Port update - Lori White
Recommendation N/A
Attachment: Memo to Board 3-1-13.pdf Minutes: School Board attorney Art Hardy provided the Board with an update on the litigation involving Imagine School at North Port. Imagine Schools Non-Profit, Inc. (ISNP) has filed suit against the school and Principal Justin Matthews alleging they have taken numerous wrongful acts related to their decision to terminate their affiliation agreement with ISNP. As a result of recent Court hearings, the Court ordered that status quo at Imagine School at North Port be maintained until May 31, 2013, and ordered both parties into mediation. Mr. Hardy reminded Board Members that the School Board's Charter Contract is with Imagine School at North Port, and as with any charter school, has no authority in the day to day operations, staffing decisions, or choosing a principal or governing board. Board Members postponed discussion until after the Hearing of Citizens. Hearing of Citizens3. HEARING OF CITIZENSDescription N/A
Recommendation N/A
Minutes: Rod Sasse - Imagine School at North Port Melissa Gross Arnold - Imagine School at North Port Alisa Wright - Imagine School at North Port Jennifer Gowens - Imagine School at North Port Maria Perdomo - Imagine School at North Port Ray Lowe - Imagine School at North Port Tracy Roelle - Imagine School at North Port Preston Cheriyan - Imagine School at North Port Chrissy Bynum - Imagine School at North Port Stephen Hudek - Imagine School at North Port Erica McPhee - Imagine School at North Port Barbara KcKeathan - Imagine School at North Port J. J. Andrews - Imagine School at North Port Londa Wik - Imagine School at North Port Karl Huber - Imagine School at North Port
Following the Hearing of Citizens, the Board thanked all the speakers and then discussed their concerns. Board Members' main concern was that the instructional program continue uninterrupted and that the lawsuit details be kept as far away from the students as possible. Superintendent White assured the Board that our staff members have been monitoring the instructional program closely. Mr. Hardy asked for direction from the Board on how they would like him to proceed. After much discussion, the following motion was made:
That Mr. Hardy be authorized to intervene in the ongoing litigation on behalf of the School Board.
Motion: Caroline Zucker Second: Shirley Brown
Voice Vote taken:
Caroline Zucker - Aye Shirley Brown - Aye Frank Kovach -Aye Jane Goodwin -Aye Carol Todd - Not Present
Motions passes 4:0
Superintendent White assured the Board that they will be updated as the situation progresses. Approval of Corrections to Consent Agenda4. APPROVAL OF CORRECTIONS TO CONSENT AGENDADescription N/A
Recommendation That the Board approves the corrections to the Consent Agenda.
Approval of Consent Agenda5. APPROVAL OF CONSENT AGENDADescription N/A
Recommendation
That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
Motions: | That the Board approves the Consent Agenda, consisting of items as a whole with action recorded as if it had been taken severalty.
| - PASS | | Vote Results | Motion: Frank Kovach | Second: Caroline Zucker | Shirley Brown | - Aye | Jane Goodwin | - Aye | Frank Kovach | - Aye | Carol Todd | - Not Present | Caroline Zucker | - Aye |
Consent AgendaAPPROVAL OF MINUTES
6. APPROVAL OF MINUTESDescription N/A
Recommendation
That the February 19, 2013 (Monthly Work Session) and the February 19, 2013 (Regular Board Meeting) minutes be approved.
APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORT
7. APPROVAL OF INSTRUCTIONAL/CLASSIFIED PERSONNEL REPORTDescription N/A
Recommendation That the Instructional/Classified Personnel Report be approved.
Attachment: 03-05-13.pdf Attachment: 03-05-13 add1.pdf RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLS
8. RATIFICATION OF REASSIGNMENT OF STUDENTS TO SCHOOLSDescription
Reassignment of students to schools within the county have been approved by the administration or recommended by the Student Reassignment Appeal Board in accordance with policies of the School Board. They are presented for formal ratification.
Recommendation That the reassignment of students to schools be ratified as presented.
Attachment: reassign.pdf (Confidential Item) GENERAL ITEMS
9. APPROVAL OF RESOLUTION CONCERNING BOARD MEMBER RESIDENCE AREASDescription School Board member residence areas are designated by reference to voting precincts established by the County. The County has recently consolidated and renumbered its voting precincts which necessitates a change to the School Board's residence area designation. The proposed resolution makes as little change as possible to the current residence areas and is designed simply to incorporate the precinct changes made by the County. The School Board may only make changes to its residence areas in odd numbered years pursuant to Section 1001.36, Florida Statutes.
Recommendation That the School Board adopt the Resolution regarding Board Member residence areas as presented.
Attachment: Resolution Redistricting 2013.pdf AGREEMENTS/CONTRACTS
10. APPROVAL OF AFFILIATION AGREEMENT BETWEEN THE UNIVERSITY OF SOUTH FLORIDA AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDADescription This affiliation agreement is made between the University of South Florida and The School Board of Sarasota County, Florida for the purpose of educating and teaching undergraduate interns.
Recommendation That the Affiliation Agreement with the University of South Florida be approved as presented.
Attachment: USF-TampaAffiliationAgreement3-5-2013BAIenc.pdf 11. APPROVAL OF THE AGREEMENT BETWEEN ROTARY FUTURES COLLEGE RESOURCE CENTER ("RFC") AND THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA ("SCHOOL BOARD")Description The purpose of this Agreement is to delineate the relationship and responsibilities of RFC and the School Board regarding the Venice Rotary Futures College Resource Center operated on the Venice High School campus.
Recommendation
That the Agreement between Rotary Futures College Resource Center and The School Board of Sarasota County, Florida be approved.
Attachment: Agreement - Rotary Futures and SBSC.pdf 12. APPROVAL OF SARASOTA COUNTY SCHOOLS PURCHASE OF PHASE 5 DESKTOP AND NOTEBOOK COMPUTERS AND SERVICES FROM HEWLETT-PACKARD COMPANYDescription
Hewlett-Packard Company has provided Sarasota County Schools with a comprehensive product and services program to procure desktop and notebook computers utilizing the State of Colorado, Department of Human Services RFP #NC9100110OITS. This provides ongoing asset management, deployment logistics, warranty and repair support, and service management.
This Agreement provides the district with a turnkey leasing solution for computer replenishment that proves the best of product and services. It is based on a 5-year lease for equipment utilization, management, warranty, repair and support. Key benefits of this agreement are:
This effort is year 5 of a 5-year plan for computer refresh and deployment district-wide, and prepares Sarasota schools to meet the Common Core standards for digital testing requirement for 2014.
Computers removed from the schools involved in this phase and less than 6 years of age will be deployed to other District schools. All computers greater than 6 years old will be first made available to our Texcellence program prior to releasing them to a recycler for disposal. Computers less than 6 years old will be redeployed to school planned for future phases.
Recommendation
That the lease proposal from Hewlett-Packard Company be approved for award and purchase with a not to exceed value of $7M, and grant the Chair authorization to execute final lease documents.
Attachment: HPFS Countersigned APA - $7M .pdf FIELD TRIPS
13. APPROVAL OF THE BOOKER HIGH SCHOOL JROTC FIELD TRIP TO FORT BENNING, GEORGIA ON APRIL 18, 2013 THROUGH APRIL 21, 2013Description
Students will have the opportunity to experience being on a military base. Students will visit the Infantry Museum and the Ranger Memorial and participate in military sponsored demonstrations, to include the conduct of the "Best Ranger Competition". Best Ranger is considered to be the most physically exhausting competition in the U.S. Military.
Recommendation That the Booker High School JROTC field trip to Fort Benning, Georgia on April 18, 2013 through April 21, 2013 be approved.
EXPULSIONS
14. APPROVAL OF STUDENT EXPULSION ABEYANCE CASE NO. 13-152Description School Board Policy 5.34(4), permits the Board to hold in abeyance, the expulsion of a student, if the student participates in a recognized alternative-to-expulsion program. This student is being placed in an alternative school.
Recommendation That Expulsion Case No. 13-152, be held in abeyance per School Board Policy 5.34.
Attachment: EXPULSION CASE NO 13-152.pdf (Confidential Item) 15. APPROVAL OF EXPULSION CASE NO. 13-216Description The student listed in Expulsion Case No. 13-216, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On January 25, 2013, the student listed in Expulsion Case No. 13-216, violated School Board Policy 5.34(1)(E), Major Disruption to Campus. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-216, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.
Attachment: EXPULSION CASE NO 13-216.pdf (Confidential Item) 16. APPROVAL OF EXPULSION CASE NO. 12-393Description
The student listed in Expulsion Case No. 12-393, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On March 26, 2012, the student listed in Expulsion Case No.. 12-393, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs/ It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 4, 2013.
Recommendation That in accordance with provisions of Sections 10607(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-393, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 12-393.pdf (Confidential Item) 17. APPROVAL OF EXPULSION CASE NO. 13-197Description The student listed in Expulsion Case No. 13-197, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On December 17, 2012, the student listed in Expulsion Case No. 13-197, violated School Board Policy 5.34(1)(D), Grand Theft. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools, until January 10, 2014.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-197, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.
Attachment: EXPULSION CASE NO 13-197.pdf (Confidential Item) 18. APPROVAL OF EXPULSION CASE NO. 12-220Description On December 1, 2011, the student listed in Expulsion Case No. 12-220, violated School Board Policy 5.321, Possession of Weapons and Other Prohibited Items. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until June 15, 2013.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 12-220, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year.
Attachment: EXPULSION CASE NO 12-220.pdf (Confidential Item) 19. APPROVAL OF EXPULSION CASE NO. 13-254Description On February 5, 2013, the student listed in Expulsion Case No 13-254, violated School Board Policy 5.322, Prohibition Against Use, Sale, or Possession of Alcohol or Drugs and School Board Policy 5.32, Zero Tolerance(1)(K), Possession, Use, or Sale of Controlled Substances. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.
Recommendation
That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, and the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-254, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.
Attachment: EXPULSION CASE NO 13-254.pdf (Confidential Item) 20. APPROVAL OF EXPULSION CASE NO. 13-170Description The student listed in Expulsion Case No. 13-170, is in violation of an accepted Expulsion Settlement Agreement for alternative school placement. On December 11, 2102, the student listed in Expulsion Case No. 13-170, violated School Board Policy 5.34(1)(D), Disruption to School Campus-Disobedience. It is the recommendation of the Superintendent, that the student be expelled from the Sarasota County Schools until January 10, 2014.
Recommendation That in accordance with provisions of Sections 1006.07(1)(a)(b), Florida Statutes and School Board Policy 5.34, the holding of a hearing having been waived by the student/parent, the recommendation as specified in Expulsion Case No. 13-170, to expel the student referenced therein from the Sarasota County Schools, be approved effective immediately for the remainder of the 2012-2013 academic year, the 2013 summer session, until January 10 of the 2013-2014 academic year.
Attachment: EXPULSION CASE NO 13-170.pdf (Confidential Item) MATERIALS MANAGEMENT
21. APPROVAL OF CLASSIFICATION OF INOPERATIVE EQUIPMENT AND FURNITURE AS PROPERTY TO BE DELETEDDescription The custodians of the property (cost center heads) have certified it to be traded in on new equipment, unaccounted for, not repairable or otherwise inoperable. Property still on hand after reallocation will be salvaged for any useful parts and then sold at auction.
Recommendation That the classification of equipment and furniture, as property to be deleted, be approved.
Attachment: AgdDeleteProperty 03052013.pdf 22. APPROVAL TO AWARD BID #13-0039 FOR WINDOW COVERINGS AND WINDOW FILM INSTALLATION AND REPAIR SERVICESDescription Bids to provide 'Window Coverings and Window Film Installation and Repair Services' were received from five vendors on February 5, 2013. The bid of CVB, Inc., dba Coastal Window Treatments was the best overall low bid for window coverings installation and repair services and the bid of Tint King, LLC, was the best low bid for window film installation and repair services. This bid is for a period of one year with the option to renew for two additional one-year periods. The funds for these purchases are contained in the transfer from capital budget allocated to the Facilities Services Department.
Recommendation That the bids of CVB, Inc., dba Coastal Window Treatments for window coverings installation and repair services and the bid of Tint King, LLC, for window film installation and repair services, in an amount not to exceed $55,000.00, be approved as presented.
Attachment: WindowCvr&Film13-0039Rec.pdf FACILITIES
23. APPROVAL AND/OR RATIFICATION OF FACILITIES SERVICES' CHANGE ORDERSDescription The Facilities Services' change orders are summarized on the enclosure for ease of review. These change orders collectively total a decrease of $121,328.87 in gross contract dollars.
Recommendation That the Facilities Services' change orders be approved and/or ratified as presented.
Attachment: Facilities Services change orders.pdf 24. ACCEPTANCE OF FACILITIES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE OAK PARK WINDOW REPLACEMENT/SEALING AND STUCCO RENOVATIONSDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: Oak Park contract final completion.pdf 25. ACCEPTANCE OF FACILITES SERVICES PROJECT COMPLETION AND APPROVAL OF FINAL PAYMENT TO CONTRACTOR FOR THE BAY HAVEN BUILDINGS 1, 4, AND 7 RESTROOM RENOVATIONS AND HVACDescription All work has been completed and all required close-out documents have been received from the contractor. The final project costs have been internally audited and are enclosed herein in Change Order #1 for approval. The Director of Facilities Services has determined that the project is complete in accordance with state statutes.
Recommendation That the project be accepted as complete and the final payment to the contractor be approved as presented.
Attachment: Bay Haven contract final completion.pdf CONSTRUCTION
26. APPROVAL OF THE DELETION OF BUILDING NO. 3, 4, 5, 11, 12, 13, 16, 17, 18, 19, 23, 33, 34 AND 35 AT BOOKER HIGH SCHOOLDescription
The specified buildings are one-story buildings that are in the path of construction for the rebuild at Booker High School. The demolition value of these buildings has been proven by the Castaldi Formula calculation. Funds for this demolition are available in the capital projects account.
Recommendation That the deletion of Buildings No. 3, 4, 5, 11, 12, 13, 16, 17, 18, 19, 23, 33, 34, and 35 at Booker High School from the F.I.S.H. inventory for demolition, be approved as presented.
Attachment: BAIenc3-5-2013_BldgsDemo-BHS.pdf 27. APPROVAL OF CONTRACTS WITH THE THREE (3) TOP-RANKED FIRMS FOR CIVIL ENGINEERING SERVICES-MINOR PROJECTS FOR A THREE (3)-YEAR PERIODDescription The scope shall be to provide civil engineering services for minor projects as assigned for the School Board of Sarasota County for a period of three (3) years. These projects are defined as those with a construction cost of less than $250K and consultant fees of less than 25K. On 2/19/2013 (Item #29), the Board authorized negotiations with the three (3) top-ranked firms. On 2/20/2013, the Director of Construction Services and one (1) member of the Professional Services Selection Committee (PSSC) met with representatives of [1] AM Engineering, Inc., [2] DMK Associates, Inc., and [3] Jensen and Group Engineering Consultants, LLC and successfully negotiated individual continuing contracts for these services. These contracts have been approved by the School Board attorney and are available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $250,000.00. Funds are available for these services through individual project accounts.
Recommendation That the contracts with the three (3) top-ranked firms for Civil Engineering Services-Minor Projects for a three (3)-year period be approved as presented.
28. APPROVAL OF CONTRACT WITH THE TOP-RANKED FIRM FOR SOUTHWEST FLORIDA WATER MANAGEMENT DISTRICT (SWFWMD) STATUS REPORTS FOR A THREE (3)-YEAR PERIODDescription The scope shall be to provide status reports for the Southwest Florida Water Management District (SWFWMD) permitted retention/detention area for all School Board facilities, district-wide. The scope includes field verification of compliance with record drawings and preparation of appropriate reports. On 2/19/2013 (Item #26), the Board authorized negotiations with the top-ranked firm. On 2/20/2013, the Director of Construction Services and one (1) member of the Professional Services Selection Committee met with a representative of Stantec Consulting Services, Inc. and successfully negotiated a continuing contract for these services. This contract has been approved by the School Board attorney and is available for review at the Construction Services Department. The estimated cost for these services for the three (3)-year period is $75,000.00. Funds are available for these services through individual project accounts.
Recommendation That the contracts with the top-ranked firm for the Southwest Florida Water Management District (SWFWMD) Status Reports for a three (3)-year period be approved as presented.
29. APPROVAL AND/OR RATIFICATION OF CONSTRUCTION SERVICES' CHANGE ORDER(S)Description
The Construction Services' Change Order(s) are summarized on the enclosure for ease of review. These change orders collectively total an increase of $122,282.68 in gross contract dollars.
Included in these change orders are $80,019.76 credits for Direct Material Purchases; the corresponding Direct Material Purchase Orders of $75,396.00 result a net of $4,623.76 in sales tax savings.
Recommendation That the Construction Services' Change Order(s) be approved and/or ratified as presented.
Attachment: BAIenc3-5-2013_CSD-COs.pdf TRANSPORTATION
30. APPROVAL OF REQUEST TO PURCHASE THIRTY (30) SCHOOL BUSES Description
This purchase is a direct replacement of twenty-eight (28) regular a/c school buses and two (2) a/c lift buses in accordance with the thirteen (13) year replacement cycle, along with four (4) Cummins Engine Insite programs with adapters. Dollars for bus purchase was approved in the 2012/2013 Capital Transportation budget.
Replacement will be thirty (30) of the worst condition buses that have high mileage and nearing the point of possible costly repairs, with new buses that get better fuel mileage and contain the newest safety equipment that will benefit child safety.
Recommendation That the purchase of thirty (30) new buses to replace thirty (30) buses on the scheduled thirteen (13) year replacement cycle in an amount not to exceed $3,300,000.00, be approved as presented.
SCHOOL BOARD RULES
31. APPROVAL OF SCHOOL BOARD RULE 8.111, KEY CONTROL/ACCESS TO BUILDINGSDescription School Board Rule 8.111, Key Control/Access to Buildings, has been advertised and is ready for approval.
Recommendation That the School Board of Sarasota County, FL approve School Board Rule 8.111, Key Control/Access to Buildings.
Attachment: Key Control Access to Buildings.pdf
New Business Announcements/Comments32. ANNOUNCEMENTS/COMMENTSDescription N/A
Recommendation N/A
Minutes: Caroline Zucker announced that her grandson recently won first place in the History Fair.
Shirley Brown announced that the art work from her daughter's kindergarten class at Phillippi Shores Elementary has been chosen for the Embracing Our Differences outdoor art exhibit this year.
Jane Goodwin recently attended the Booker Middle school play, Thoroughly Modern Millie, and said it was excellent. She was also pleased to hear Dr. Ben Carson, the key-note speaker at the recent National Prayer Breakfast in Washington, D.C., speak at the Town Hall meeting at Booker Middle. Adjournment33. ADJOURNMENTSDescription N/A
Recommendation
N/A
Minutes: The Chair adjourned the regular Board meeting at 7:53 p.m.
We certify that the foregoing minutes are a true account of the regular Board meeting held on March 5, 2013 and approved at the regular Board meeting on March 19, 2013.
___________________ _____________________ Secretary Chair Lori White Jane Goodwin |